Walworth Town Hall Consultation Roundtable – 25/09/2019 Minutes

Walworth Town Hall Community space roundtable meeting #2
25.09.2019 – Inspire at St Peter’s Church


Attendees:

Saskia and Israfeel – Young Advisors Southwark Jon Abott – Southwark Council
David Bass – TRA Dawes vice chair
James Beedell – Local residentDiane Cochrane – Local resident
Chris Greenwood – Louie Louie
Jillian Houghton – Southwark Council
Norma Lawrence – Local resident
Jeremy Leach – Walworth Society
Jacob Loftus – General Projects
Melissa McDonald – Walworth Society
Frederic Schwass – General Projects
Grisel Tarifa – Pembroke House
Myles Thorpe – Community Southwark engagement officer
Jonny Zander – Kaizen
Richard Galpin– Local resident / Pembroke House

Agenda:

  1. Welcome: meeting intentions and recap of first round table meeting
  2. Intentions of the meeting
  3. Short introduction from all participants
  4. Brief recapitulation of first roundtable meeting held on 02.05.21092. Communityroomoutreachprocess
  5. Review of outreach process completed to date
  6. Summarized analysis of feedback received to date
  7. Complete response of feedback can be obtained by emailinggeneral@generalprojects.com . Please use the subject line “WalworthTown Hall outreach” when sending the email.3. CommunityRoom-useandmanagement
  8. Discussion on types of uses hosted in the community room
  9. Discussion on the opportunities and challenges around how theCommunity Room will be managed 4. Nextstage
  10. What are the next stages and how do we ensure we keep everyone involved

Key points discussed were as follow:

  • Positive and constructive meeting that generated a lot of helpful feedback for the next phase of the outreach and community room development.
  • Community members were presented with a summary of the outreach completed to date and seemed appreciative of the wide and diverse feedback gathered to date.
  • The community and the development team acknowledged the importance the Young Advisors played in gathering the extensive feedback.
  • Concerns were expressed about the public outreach events and how they were not properly advertised. It was suggested that a large and visible banner should be posted outside of the building rather than the small posters. The events should also be advertised in local newspapers.
  • There was a general consensus that Southward council should remain involved with the management of the community room. It was stated that General Projects cannot and should not manage the space by themselves.
  • Southwark council confirmed that it was always their intention to maintain a management role within the community room.
  • General Projects, the developer, reaffirmed that it has never been in their plan to solely manage the community room, as noted in their original proposal.
  • It is understood that if the community room is to be operated successfully, a detailed management plan must be put in place, which will require adequate resources.o Pembroke House stated that they have a staff of 9 and the logistics and coordination of such a space requires meaningful resources (manager / cleaning / etc)
  • If staff and other resources are required, how will it be paid for and can/should it remain a 100% free space?
  • It was suggested that Southwark council should allocate the 5% rent generated to the community room

Other suggestions included:

  • Renting out the room for private functions, which could helpgenerate revenue so that it can then be offered free of chargeto local community groups.
  • Creating a tiered room rental system offered at different costs(minimal/low/medium/high) to different groups.

These suggestions were followed with essential questions:

  • Who determines what group gets to book the room and at what cost?
  • How do you create a fair booking process so that everyone can get access to it?
  • Who decides how the money generated from room revenue gets spent?
  • If a rental system is set up in order to fund the management of the room, how do we maintain an open-door policy and is it even possible?
  • Many of the existing community spaces host closed door activities that various members of the community get invited to. Is there a way of making the 100% open-door model work?
  • It was briefly suggested that this community room would become one themost popular due to its location, size and architectural features.
  • It was also suggested that the community room should not be limited todaytime uses and that it could highly benefit from evening uses.
  • It was agreed that the public/private nature of the project and what it tried toachieve was unique and currently didn’t exist within the community. Management of the space and operational resourcing would therefore prove challenging but key to the success of the space.
  • Who makes the decisions?
  • Will a board of trustees be formed and if so, who will sit on it?o There is a general consensus that it is critical there is an equal
  • balance between General Projects, Southwark council, Southwark

Young Advisors and the community in the decision making.

  • Members of the community also iterated how important it was for thecommunity room to coexist with the numerous community centres in the vicinity, and especially the new library and heritage center. It was suggested there should be coordination between the two.
  • Community members noted that the space plans and information boards that the council presented during the new library and heritage centre event were very helpful in understanding the space. General Projects agreed to provide space plans along with an information pack at the next roundtable meeting.

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